Overcome Being Overwhelmed

There’s always so much to think about and it usually feels like we’ll never have enough time to do everything on our ever-growing list. Instead of being motivated by an overwhelming amount of work we sometimes become paralyzed  or, at the very least, we procrastinate.  This is usually the worst possible thing that can happen in those situations but based on experience it seems inevitable. Here are a few ways to make sure you get over your workload and stop procrastinating.

Step 1 – Break each project down into smaller tasks. Once you start seeing the smaller pieces come together to form the big picture you’ll feel a lot better about the progress you’re making.

Step 2 – Change your perspective. Instead of thinking, “I have to do this today,” try, “I’d like to get this done today.” This takes a lot of pressure off of you and makes the whole process a little more fun.

Step 3 – Stop trying to be perfect. As we all know by now, nothing is ever perfect. This doesn’t mean you should settle for “good enough” but just try to put it in perspective. Often times we end up focussing on the details that no one else would notice or understand.

Read More.

The final step is to reward yourself along the way. You need little things to help you actually internalize the progress you’ve been making, otherwise you keep feeling like you’ll never be done. On top of that, you start to wonder why you’re working as hard as you have been.

What helps you get through your overwhelming lists? Share your tips in the comment box below or connect with me on Facebook and Twitter.

4 Ways You’re Wasting Time And How To Stop Now

Let’s be honest, people today are busier than we ever have been. We are in constant communication with people and brands through text, e-mail and social media which really means we’re never not doing something or talking to someone. This means that none of us really have time to spare, yet we develop habits that waste our time on a daily basis. The worst part of all? We don’t even realize we’re doing it. That stops today! Here’s what you’re doing to waste time and how to stop it.

1. You’re trying to handle all of your administrative work. - You know what you’re good at and chances are this isn’t it. If you spend three hours trying to get some bank statement settled you’re wasting your time. If this happens on a regular basis, consider hiring the job out to someone else. Your time is best spent doing what you’re best at.

2. You let the little things build up - If you can pay a bill or schedule an appointment in a few short minutes than do it! If you put the little things off they will stack up and grow into one master to-do list that will never get done. If you can finish the task in 10 minutes or less go ahead and do it so you don’t risk forgetting about it later.

3. You’re a micromanager – You spend all of your time watching other people do their jobs instead of doing yours. You hired your employees to take some of the work off of your plate, not to give you more work to do. Let them do their job so you can do yours.

4. You let daily ordeals slow you down – You spend all of your time reacting to what’s happening in the current moment instead of focusing on the future, which is where your attention needs to be. Problems will arise throughout the day that need your attention but not all of them require you to drop everything else immediately. Block out chunks of time to solely focus on big picture projects and actions.

Read more. 

If you’re looking for more ways to save time check out my recent post on saving time through Smarter Marketing.

 

9 Ways To Get More Done Today

It’s early on in the week and I know that no one wants to think any harder than they have to. That’s why I thought this little graphic was the perfect post. There are nine great ideas to help you get more done without doing an exorbitant amount of reading. The best part of all…you can do any of these things today. Let me know what you think in the comment box below or on Facebook and Twitter.

How To Re-Focus… Yourself

Even the most productive and focussed people will occasionally find them selves staring at a blank wall. It might just be “one of those days”, but if it starts to happen repeatedly you might have to consider that there’s a bigger problem.

You’ve Lost Your Focus

You don’t really feel like doing anything and you can’t keep track of what you actually convince yourself to do. You start asking ‘Why?’ without ever really looking for an answer. Well don’t worry, it happens. Luckily there are a few things you can do to re-focus your mind and your attitude.

1. Set Your Priorities Straight

When you feel like you have too much to do, you end up not wanting to do anything. Set your priorities so you have a clear vision of what needs to get done now. This way your to-do list is a little smaller and more focussed. Also keep a list of things you will want to be thinking about or working on in the future. This way you will be aware of your future endeavors and also have a list of things to work on when you just don’t feel like focusing on the tasked at hand. This way your focused on something that needs to be done rather than nothing.

2. Seek Silence

If you’re becoming more easily distracted, get rid of the distractions. Invest in a pair of headphones that block out all the noise. Keep your cell phone out of sight and only open your e-mail 1-3 times a day. If none of that helps, leave your phone at home and work from a remote location that you are unfamiliar with and try facing a wall.

3. Relax A Bit

When you’re relaxed you will be able to look at the big picture instead of just looking forward. You will be able to observe what’s working and what’s not which will give you the direction and focus to get more done. Being relaxed also helps you get in “the zone”. You are calm enough to organize your thoughts and goals and then strategically approach all of them.

Find more tips to focus here. 

What helps you focus? Share in the comment box below or on Facebook and Twitter.

10 Solutions For Your Productivity Problems

If you are sitting if your office reading this right now, chances are you could probably be more productive. According to a recent survey done by Salary.com the average employee admits to wasting about 2 hours of their 8 hour workday, and that’s not including lunch or breaks. Instead of living a jumbled mix of work/life it is better to separate the two, so here are a few tips to help make that a little easier.

Beware Multitasking

Sounds counterintuitive, right? Truth is, we’d all be more productive if we checked e-mail only a few times a day rather than every time we notice we have a new message.  No reasonable person on this planet is going to be upset if they have to wait an hour before they get a response.

Tame Your In-box

Technology is a wonderful servant but a terrible master. If you can quickly reply to an e-mail, do it!  If it is going to take a considerable amount of thought and time mark it and save it for later when you have the necessary resources available.

Clear Your Mind

You don’t need to sit in the lotus position and chant, but you should take a few minutes, several times a day, to calm and clear your mind. Walking around the block or just stepping away from your computer screen can help you stay much more mentally fresh and focused.

Read More Here.

When In Doubt… Be Different

Sometimes it’s hard to figure out how to do something the same way that everyone else is.  Most people will struggle and fight to keep up with a process that doesn’t work.  I would recommend trying something different that does work.  Just because your company recommends that you do something a certain way doesn’t mean that’s the only way to do it.  If you can find another way to get the same or better results than I would be willing to bet that your superior wouldn’t mind too much. Here are a few tips for finding something that works for you.

1. Do what makes sense.  Something that makes sense to you may not make sense to everyone else, but it probably still works.  Look at the goal and do what comes as the obvious process to you.  Usually your instincts will tell you what will work best for you.  Compare that process with what was suggested to you and see if you can come up with an even better compromise.

2.  Experiment often.  If something doesn’t present itself as the obvious solution you may have to do some digging.  In this case think about how can something be done instead of how should it be done.  This will give you several different perspectives and methods to reach your goal.

3.  Try something totally different.  As long as you get to the end prize and make it through all of the hoops on the way there, your boss should be happy.  Start from total scratch, ask other people who do the same thing, and develop your own method.

Feel free to share your tips and comments with me on Facebook and Twitter.

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